List view
The Admin Portal introduces a new list view, more complete and interactive, which allows you to know much more information about the contents or trainings at first sight, without accessing them. In this article you will see what elements compose it and how to take advantage of it.
Categories
The first thing you can see is that the number of information categories (columns) that you can see for each element has increased. These are managed by clicking on the cogwheel to the right of the header.
Unchecking any of the flags will make the category disappear from the list. By default all categories in the list are shown.
If you cannot see in the list a category that is activated in the configuration wheel, it is possible that it is hidden on a side because your screen resolution is too small. Try scrolling the screen with your mouse to see the hidden columns.
If you want to see all the columns at once, try increasing your screen resolution, or zoom out your browser.
Taking as example the list of Courses, within the Content section, the columns are:
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Flag: check this box to select the element and apply an action. You can select several elements at the same time and apply Mass Actions.
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Name: the title and a thumbnail of the cover image.
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Status: can be Published, Pending (never published) or Unpublished.
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Lock: the open padlock indicates that the author allows editing by other authors. If no icon appears, the content is locked.
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Visibility: the crossed-out eye indicates that the author has hidden the content so that other authors cannot see it. If it is not crossed out, the content is visible to everyone.
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Catalog: used to distribute the content through an organization or group of users.
- Date of creation
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Author: user who created the course
- Last Modificación date made by any user
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Amended by: the last user who modified the course
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Estimated time: completeness in minutes
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Evaluable: if an evaluation criteria has to be passed
- Main Language of the course, apart from the multi-language translations
You can sort the list by the Name of the content (alphabetically), by its Status and by the Modification date by clicking on these categories in the header.
For the Pathways the categories are fewer, but have the same function.
For the Trainings there are two categories that vary:
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Status: can be Open, Planned (start date approaching) or Closed (end date passed)
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Public: indicates whether it was marked as a Public Training.
Preview mode
Clicking on the box with the eye on the right side gives access to the Preview Mode, a pop-up window that shows detailed information about the content or training without accessing it.
It shows a view of the cover image, the description, labels, catalog, language, estimated time, medals, evaluation criteria...
It includes two icons next to the title:
- The pencil allows you to access the Details editing tab
- The three dots display the Options menu
Search filters
On the right side you find the Open filters tool to filter the results displayed in the list.
Clicking on it displays a menu with all the available filters, related to the fields shown in the categories, except for:
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Labels: start typing in the text box to search for any of the existing labels and filter by them
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Description: type keywords in the text box to search for them in the titles of the contents
For the Trainings, another field is also included to filter by a specific content, Course or Pathway, and see all the Trainings associated to it.
Clicking on the button displays a list with all the contents to search for the one you want. Only one can be selected at a time.
New view
It is likely that you often use a certain combination of filters: published courses, in Spanish, not evaluable; or those belonging to a certain catalog, and such author... So far, each time you logged in you had to apply the different filters one by one.
In Admin Portal is no longer necessary, you can save this step thanks to the option + New View at the top right.
It allows you to create your own custom filters: combine the existing ones and save them to be able to apply them quickly when you want, without having to select them one by one. To create a New View first apply the filters you want with the Open filters tool.
Click on the + New View option at the top right and a window will open to give a title to your new filter. This way you create a new tab at the top that you can select each time you want to apply the filters.
These views are saved with your user profile after logging out, and you can create as many as you want, both for Contents and Trainings.
To return to the general view, that is to remove all applied filters, just click on the first tab called All.
Mass action
Another feature of the list view: when you select an item, using the boxes on the right, you will see that a new blue bar appears at the top, with a series of actions that you can apply on the selected items.
These are the Mass Actions because it allows you to select several elements and apply the changes to all at once, simplifying the task. These actions affect different states:
- For Courses it allows you to Publish or Unpublish, and Lock or Unlock
- For Pathways it allows you to Publish or Unpublish
- For the Trainings it allows you to Open or Close them
It should be noted that if you select several elements with different statuses, it will only allow you to apply the actions that are common. This means, if you select two courses pending to publish, but one is blocked and the other is not, it will only allow you to publish both of them. To block or unblock either of them you will have to select them separately.
