Training interface

With the new Admin Portal interface, the structure of the Training management has also been modified. Although the same features have been maintained, new ones have been incorporated, making it easier to navigate through the different sections and to check the academic results.

Separation between Contents and Trainings

Before starting it is important to remember that the new Admin Portal interface reorganizes the old sections, mainly separating the Contents (Courses and Pathways) from the Trainings. This simplifies navigation for the different user roles, with Authors having access to Content and Group Administrators to Trainings.

It should be noted that while Authors can only see the Content section in their browser, not the Trainings, Group Administrators can see both. But their access to the Contents section is for viewing only, they will not be able to edit anything. And of course they will only be able to see the courses or paths that belong to the catalog associated with their organization. While in the Trainings section you will see all those in which the members of your group or organization are enrolled.

As a Group Administrator, how can I quickly check the content associated with a training? Simply access the Training and click on the View course / View Pathway button at the top left, next to the title of the content. This takes you to the content editor where you can view the subject (never edit) and access a preview.

Course Training

Accessing a Course Training go directly to the Course structure page, the Home summary page has been removed.

Course structure

Displays a list of the Activities that make up the course. If you click on any of them a new side menu appears with the progress of each of the students, both those who started it and those who are simply enrolled in the course. Here you can:

Generate a report of that progress by clicking on the button
Filter the list of students by language, if it is a multi-language content
Add or remove columns of information to the list by clicking on the cogwheel

Returning to the previous page, by clicking on the three-dot drop-down menu you can access the options:

Details to modify the configuration of the course
Generate QR to obtain the QR and the link pointing directly to the course in the Learner Portal
Close to end the training and the course will no longer be available
Delete to permanently remove the training and all its data

Enrollment

Next to the three-dot menu is the Enrollment button, which takes you to the page for managing the students enrolled:

The Manage students button allows you to enroll new students, individually, by group, or import a document in CSV format (max. 2MB) with the users' data.
With the Search text box you can search through the list of students
The buttons on the left toggle between the list of students enrolled directly, or through a group
With the Open filters button you can filter the list of students between those enrolled directly, or those who were simply recommended

Check this article to learn how to enroll users using a CSV file.

If you also select one or more users, an option box appears to change the type of registration to Optional, Recommended or Mandatory, or Exclude them from the training.

Students

The second tab of the training is the Students progress tab. Remember that the list does not show all the students who have been called, only those who have started training. That is, those who have made some progress.

If you click on any of them, a new side menu appears with their detailed progress: time spent, access dates, score... and the Clear log button that allows you to delete all records and reset the student's progress, returning it to zero.

Comments

If the Comments option has been enabled in the configuration of the course, this third tab shows all the students' reviews about the activities. By clicking on the drop-down menu you switch from one activity to another.

Each entry in the list corresponds to a comment from a student. In the Comment column you see the beginning of the review, to see the full text put the mouse pointer over the sentence and it appears overprinted.

Rating

If in the configuration of the course you have enabled the Rating option, this fourth tab shows you the impressions left by the students who have completed the course, and their evaluation of the content on a scale from 1 to 5. Once again, to see the full text of the comment put the mouse pointer over the sentence.

Summary Course Progress

The fifth and last tab corresponds to the Summary Course Progress of the students, where you can see data such as time spent, score, completed activities... and use the Export button to generate the Progress and Connection details reports.

In the Students tab you could see all the students who have some kind of progress in the content associated to the training. However, the Summary Progress tab only shows those users who are currently enrolled in the training. This is because this is a training report, so it must take into account which users are included in the training and which are not. Remember that even if a student is excluded from a training, his progress is never deleted.

Remember that due to the volume of data and queries received from the different instances, it is necessary for the platform to update its reports on a daily basis. In other words, the reports that you check do not show the academic results updated at the moment, but from the previous 24 hours. To learn more about this process you can check this article.

Pathway Training

The pathways training has a simpler interface, with features very similar to those of the course training.

Accessing it you see the Pathway Structure with the different Stages and courses it consists of. The information columns show the number of students who have unstarted, are in progress or have finalized the courses. As in the course training, there is a See Pathway button to visualize the content, Enrollment to manage the students and groups called, and the three-point menu to access the options.

The second tab, Sumary Pathway Progress, shows the information of the students who have progressed through the contents, with data up to the previous 24 hours.