When you add a new user to your tenant, you have to assign him some types of roles. This is what determines what functionalities and permissions he will have for each of the Netex Cloud tools. The four main ones (Global Admin, LMS, Author and Share) each have their own types of roles, some very similar to each other, while others are more specific.

In order to understand and assign them correctly, in this article we will make a quick review of them and how they are related. In the tables the roles are ordered according to the permissions they have, from highest to lowest.

In order to create a new user you have to assign at least one role in Global Admin, the main portal. For the rest of the tools, if you do not assign any role it will mean that the user will not have access to it.

Inherited roles

Before looking at the different types, you need to know what inherited roles are: in addition to being able to assign roles to a user via their personal tab, they can acquire them automatically when they join a group or subgroup. User groups have in their settings the option of assigning their new members an inherited role for one or more Netex Cloud tools.

Therefore, if you add a user who has the role of Author in LMS to a group configured with the inherited role of Group Administrator, this user will have both roles, and their consequent permissions. In other words, he will be able to work as an Author, creating and managing his own content, and as a Group Administrator, creating and managing trainings on that content (but not on the rest of the platform's content, for which he would have to inherit or be assigned the Administrator role).

The acquisition of inherited roles always works in ascending order. It allows the user to acquire new permissions, or in any case stay as he was. But it will never cause him to lose permissions, downgrade to a lesser role.

In the example above, if the Author role enters a group with the inherited role of Validator, he would simply gain the ability to publish or unpublish content, something he already had. But he will never lose the permissions to create and edit content.

In other words, when inheriting a new role in case there is incompatibility with any of the permissions (the Author can generate content and the Validator cannot), the one the user already had will always prevail.

Roles in Global Admin

Global Admin is the tool for creating and managing users and groups in Netex Cloud, in addition to other functionalities such as integration with external applications, the look of the interface... Here the roles are determined by the access to its different sections.

Roles in LMS

LMS is a tool that allows the creation and management of content in a simple and practical way, with another series of functionalities that also make it easier and analyze the trainings. Here the roles are determined by the function that each user fulfills, and therefore to which of these functionalities he has access.

Roles in Author

Author is a tool oriented to the integral management of training contents, which offers the possibility of creating customized contents, as well as implementing the contents created with other tools. Being a training manager, it has roles similar to those of the LMS, but with differences.

Roles in Share

Share is a tool that makes available to the student a list of resources related to topics of interest, curated and organized by a creator. Being such a direct and specific content, the roles here are only three and exclude each other.

More info on LMS roles:

• Types and features
• Permissions table
• Cross-roles