Role Types and Inherited Roles
When you add a new user to your tenant, you have to assign him some types of roles. This is what determines what functionalities and permissions he will have for each of the LC6 tools. The four main ones (GlobalAdmin, LMS, Author and Share) each have their own types of roles, some very similar to each other, while others are more specific.
In order to understand and assign them correctly, in this article we will make a quick review of them and how they are related. In the tables the roles are ordered according to the permissions they have, from highest to lowest.
In order to create a new user you have to assign at least one role in GlobalAdmin, the main portal. For the rest of the tools, if you do not assign any role it will mean that the user will not have access to it.
Inherited roles
Before looking at the different types, you need to know what inherited roles are: in addition to being able to assign roles to a user via their personal tab, they can acquire them automatically when they join a group or subgroup. User groups have in their settings the option of assigning their new members an inherited role for one or more LC6 tools.
Therefore, if you add a user who has the role of Author in LMS to a group configured with the inherited role of Group Administrator, this user will have both roles, and their consequent permissions. In other words, he will be able to work as an Author, creating and managing his own content, and as a Group Administrator, creating and managing trainings on that content (but not on the rest of the platform's content, for which he would have to inherit or be assigned the Administrator role).
The acquisition of inherited roles always works in ascending order. It allows the user to acquire new permissions, or in any case stay as he was. But it will never cause him to lose permissions, downgrade to a lesser role.
In the example above, if the Author role enters a group with the inherited role of Validator, he would simply gain the ability to publish or unpublish content, something he already had. But he will never lose the permissions to create and edit content.
In other words, when inheriting a new role in case there is incompatibility with any of the permissions (the Author can generate content and the Validator cannot), the one the user already had will always prevail.
Roles in GlobalAdmin
GlobalAdmin is the tool for creating and managing users and groups in LC6, in addition to other functionalities such as integration with external applications, the look of the interface... Here the roles are determined by the access to its different sections.
Roles
Functions
Specifics
Admin
Access to:
- Configuration (Users, Groups, Extended fields, Apps...)
- Reports
- Announcements
- Notifications
Incompatible with the Group administrator role, you cannot have access to Configuration and Users at the same time.
Group administrator
Access to:
- Users (Users and Groups)
- Announcements
- Notifications
Incompatible with the Admin role, you cannot have access to Configuration and Users at the same time.
User
Only accesses Announcements y Notifications
Roles in LMS
LMS is a tool that allows the creation and management of content in a simple and practical way, with another series of functionalities that also make it easier and analyze the trainings. Here the roles are determined by the function that each user fulfills, and therefore to which of these functionalities he has access.
Roles
Functions
Specifics
Admin
Total control of the platform:
- Create and publish content
- Enroll students and groups
- Check reports
- Create and award badges and scores
- Set parameters
It includes all the permissions of the rest of the roles, in addition to having other specific permissions.
Group administrator
Manager of a group of users:
- Enroll students and groups
- Check reports
Compatible with the roles of Author and Validator, but only for the contents of the group being managed.
Author
Creator of training contents:
- Create and publish content
- Create badges
Only has permissions on his own content.
Teacher
Reviewer of created trainings:
- Check the progress of the students
- Generate reports
Has permissions on the trainings assigned to him.
Validator
Reviewer of created contents:- Publish (and unpublish) contents
Has permissions on the content of the group (or organization) to which he belongs.
User
Access to the contents in the Learner Portal.
Also assigned to the rest of the roles by default.
Roles in Author
Author is a tool oriented to the integral management of training contents, which offers the possibility of creating customized contents, as well as implementing the contents created with other tools. Being a training manager, it has roles similar to those of the LMS, but with differences.
Roles
Functions
Specifics
Administrator
Tenant manager:
- Create and modify all projects
- Assign permissions
- Check reports
...
Cannot edit authoring units, only the Author.
Manager
Manager of the projects he creates and those assigned to him by the Administrator:
- Create and manage folders in the project
- Create and manage external units and authoring units
- Assign permissions on his projects
Cannot edit authoring units, only the Author.
Author
Content creator:- Create and edit authoring units in the projects and folders he is assigned
Can be compatible with the other roles so that they can edit authoring units.
Reviewer
Content review process:
Cannot edit authoring units, only the Author.
Roles in Share
Share is a tool that makes available to the student a list of resources related to topics of interest, curated and organized by a creator. Being such a direct and specific content, the roles here are only three and exclude each other.
Roles
Functions
Specifics
Admin
Manager of the platform, his main function is to review and approve the content.
They are not compatible, only one of the roles can be used.
Author
Users who can create Playlists and consume them.
Consumer
Users who can consume Playlists, but not create them.
More info on LMS roles: