Export reports
To get the most out of the Reports, you also have the option of exporting these lists in a downloadable file.
With the Export feature you can ask the system to generate a file with the results of your search, and download it in CSV format to view it on any computer or upload it to your own data cloud.
Generate a report
First step to create your report is to get the specific data you need. To do this enter any of the three reporting tools, depending on whether you are looking for information on the progress of courses, pathways or users. You can use any of the available tools to filter the list of results:
- search box
- list view
- filters
- fields
Remember that the exported report will include all the available fields, not only the ones displayed on the screen.
Once you have your list ready, click on the Export button at the top, and a pop-up window informs you that the system is generating the new report.
Due to the complexity of the task the report is generated in the background, depending on the volume of data the process may take a few minutes. To find out if it is available to download, go to the History section.
For technical reasons there is a limitation of 300,000 lines or results in the report. You must take this limit into account in order not to exceed it when filtering the results.
Export a report
In the History section you can see a list of all the reports that have been exported, the user who requested them and their status:
-
Sent, the report is still in progress, you must wait
-
Done, the report is ready to download
When a report is generated on a content (course, itinerary or activity), next to the title of the report you will also see in brackets the title of the content to which it refers.
To download it click on the cloud icon on the right side. You will get a compressed .ZIP file containing the report in .CSV format, with the results distributed in fields separated by commas. There is also the option to Delete the report by clicking on the three dots menu.
To format the file you can use a compatible spreadsheet editor, such as Microsoft 365 Excel.